Thank you for supporting the 2017 AAPM conference!

Please find below the sponsors and exhibitors manual containing all the information for your attendance.

 

The Sponsor and Exhibitor Manual will be updated with further information as planning proceeds. Please check this page regularly for updates as the conference draws nearer.

 

Please contact Penny Archer at Conference Design to discuss supporting the Conference and with any exhibition queries you may have.

Company Contact Person

When booking please appoint a single point of contact within your Organisation. All bookings will be recorded under the one name and all correspondence will be sent to this person.

Company Representatives

An official name badge will be required to access the conference and exhibition areas.  Anyone from your Organisation attending the conference, or guests you wish to invite, must register with Conference Design prior to the event.  All company representative registrations and social functions, inclusive and/or additional, need to be booked. 

Booth Inclusions

The exhibition will run for the duration of the conference with morning tea, afternoon tea and lunch served in the exhibition areas. The exhibition area is carpeted.  

Exhibition Booth includes:

  • Area measuring 3m wide x 2m deep
  • Optional Booth Structure – Octanorm Shell Scheme Stand with 2.5 high aluminium framed white wall panels
  • Fascia with your company name (Black text on White background) – aluminium framed company sign will be installed on each open side. Please download fascia form here.
  • Dressed trestle table (brown) – 180L x 60W x 74H (cm)
  • Black table cloth
  • Two chairs 
  • Waste bin
  • Two spotlights
  • Power supply – 1 x 4amp. If you require additional lightning, please complete electrical order form here.

If you need to order additional furniture or require additional lightning for your stand, please download and complete additional furniture form and electrical form and return to PerthExpo.

Please click here to download PerthExpo furniture catalogue.

Additional Costs

‘Additional’ Exhibitor Registration (Wednesday to Friday including daily catering and both Happy Hours) $395.00 pp

Welcome Reception

Welcome Reception is inclusive for major sponsors, additional for some sponsors and exhibitors. Please check your package inclusions. Additional tickets can be purchased via online staff registration.

$80.00 pp

Gala Dinner

Gala Dinner is inclusive for major sponsors, additional for some sponsors and exhibitors. Please check your package inclusions. Additional tickets can be purchased via online staff registration.

$165 pp

Exhibition Times

Bump In

Custom Built Booths:

0800 – 1300 | Tuesday 24 October

Shell Scheme Booths:

1300 – 1700 | Tuesday 24 October

Booths 80 – 81:

1500 – 1700 | Tuesday 24 October

Bump Out

1415 till 1600 | Friday 27 October

Open to the delegates

1800- 2100 | Tuesday 24 October

0800 – 1800 | Wednesday 25 October

0800 – 1830 | Thursday 26 October

0800 – 1415 | Friday 27 October

Exhibition Supply Company

Conference Venue

Perth Expo is the appointed exhibition supply company

Perth Expo will supply the exhibition booths and inclusions.

Jennifer Hume from Perth Expo will contact you directly to confirm your bookings.

Perth Expo contacts:

Email:  JenniferHume@perthexpo.com.au
Phone:  08 9475 2046

Conference Venue – Crown Convention Centre, Perth 

Crown Perth Contacts:

Krystel Miranda, Event Manager – Events & Conferences

Email: krystel.miranda@crownperth.com.au

Phone: 08 9362 7772

WiFi
There will be WiFi available throughout the exhibition area suitable for email and general web browsing.

If you require faster speed WiFi for product demonstration, please fill in Crown Perth IT Communications Exhibitor Request Form and send it to Krystel Miranda at Crown Perth.

Please click here to download Crown Perth IT Communications Exhibitor Request Form.

Deliveries

Collections

Parking Information

Deliveries can only be accepted within two (2) working days prior to the scheduled event bump in, Monday to Friday, between the hours of 7:30am to 3:00pm.

  • Each item must be clearly labeled with a ‘Delivery Label’ (download below) – please be sure to complete each section in full.
  •  Crown Perth reserves the right to refuse deliveries should the items not be clearly marked or are delivered outside the approved delivery times.
  • ALL items are to be delivered via the Crown Towers Loading Dock. On arrival, please call the Duty Manager on 0403 384 479 for assistance

Download Crown Delivery Label Here 

All items are to be removed on conclusion of the exhibition. 

  • Any items that remain on the premises will be discarded if not collected within two (2) working days.
  •  It is the sole responsibility of the Exhibitor to arrange a courier for any such items and to notify the Duty Manager to expect their arrival by calling 0403 384 479
  • Items being collected by courier must be labeled with a ‘Collection Label’ (download below) and a consignment note which is to be supplied and completed by the exhibitor, and attached to the item(s).
  • Crown Perth will not take responsibility for any lost or damaged consignment notes

Download Crown Collection Label here

Crown Perth provides a number of different parking options:

  • Under Cover Secure Parking at $25.00 per day
  • Secure Open Air Parking in Car Park 4 at $15.00 per day
  • Open Air Parking – FREE

Please refer to the map for further parking details.

Advertising Formats & Specifications

eSatchel Insert in Conference App

  • High resolution, colour PDF
  • A4 portrait orientation, 210mm x 297mm
  • Maximum size of 1MB
  • No bleed and no crop marks
  • PDFs will be uploaded as ‘as received’

There will not be any hard copy satchel inserts.  We will be encouraging people to visit the displays for these items, as a way of increasing engagement between our delegates and exhibitors and giving you more opportunity and time to interact and form relationships early on in the conference.

Profiles

  • Sponsors – 200 word profile
  • Exhibitors – 50 word profile

Please include your contact email, phone and web address. The profile will be displayed in the App and on the website.

Logos

Your logo should be a high resolution PNG, JPG or TIFF image, no less than 250 KB in size. It will be used on the web, print and PowerPoint slide.

Video eSatchel Insert Specifications

We are giving Conference Partners an opportunity to have a short video linked to the eSatchel in the App. Your video will be uploaded to Vimeo and linked to the eSatchel in the app and online. Delegates will be able to view the video on their mobile devices or desktops. As this is a new option we would recommend using existing content or creating a short promotional video – to maximise views be creative!

  • Maximum size of 20MB
  • MP4 or AVI formats

Provision on Food & Beverage

Exhibitors are not permitted to supply their own food or beverage unless prior approval has been attained by the Event Manager. Failure to adhere to this policy will result in the product/item being confiscated.
All catering requirements for the booths can be arranged with the venue prior to the commencement of the event by completing an Expo Booth Catering Form available for download below. The form is to be sent to the Event Organiser who can forward them through to the Crown Event Manager on your behalf. Crown will be in contact with individual stand holders to confirm requirements.

Download Catering Form here

Terms and Conditions for Sponsors and Exhibitors

Bookings & Payments

Acceptance of Terms and Conditions
Conference Design Pty Ltd, members of the Organising Committee and the Host Organisation are collectively referred to as The Organisers.

The Organisation listed on the sponsorship and exhibition application will be referred to as your Organisation or collectively as sponsors and exhibitors.

By returning a Sponsorship and Exhibition Booking Form you are accepting these terms and conditions.

Acceptance of Applications
Conference Design will issue a Tax Invoice once a Sponsorship and Exhibition application has been accepted.

Any advertising is not an offer capable of acceptance. The Organisers reserve the right to decline any sponsorship and exhibition application.

GST and AUD
All costs are inclusive of GST and listed in Australian Dollars.

Payments
Payment is required within 7 days of us issuing your Tax Invoice to confirm your application.

Sponsorship and exhibition entitlements, including the allocation of exhibition space, do not commence until payment has been received.

Cancellation of Sponsorship and Exhibition Bookings
Once a sponsorship and exhibition application has been accepted all payments are non-refundable. If you are no longer able to attend the conference please contact Conference Design to discuss your participation.

Cancellation or Postponement of the Conference
The Organisers do not accept any liability for losses incurred if the conference is cancelled or postponed due to an event that renders proceedings with the meeting inadvisable, illegal, impracticable or impossible.

If the conference is cancelled or postponed refunds will not be issued but available funds will be credited towards the rescheduled conference.

An unforeseen event could include, but is not limited to, an infectious disease outbreak; industrial disruptions; service provider failures; governmental restrictions or regulations; war or apparent act of war; terrorism or apparent act of terrorism; disaster; civil disorder, disturbance, and/or riots; curtailment, suspension or restriction on transportation; or any other emergency.

General Information

Disclaimer and Changes
Every effort has been made to present all the information accurately, however no liability is accepted for any inaccuracy and the Organisers reserve the right to change any published information.

The Organisers reserve the right to amend, update or delete sponsorship and exhibition packages and the exhibition floor plan.

Exhibition Floor Plan
The exhibition floor plan is subject to change without notice. The floor plan is not to an exact scale, but accurately represents the position and sizes of exhibition spaces.

Correspondence
When booking please appoint a single point of contact within your Organisation. All bookings will be recorded under the one name and all correspondence will be sent to this person.

Allocation of Exhibition Spaces
Conference Design will allocate exhibition spaces after taking into account each organisation’s sponsorship, the date of application, preferences, proximity to competitors and any other matters deemed relevant.

Booking online and selecting an available space is still subject to approval by Conference Design and / or the committee taking into account the issues above.

Insurance
All sponsors and exhibitors must have adequate insurance for the period of the conference, including public and products liability cover and professional indemnity insurance. We may request a certificate of currency.

Indemnity
Your Organisation shall indemnify and hold harmless the Organisers for any loss, damage to property or injury to persons suffered as a result of your participation in the conference, except where the Organisers are found to be negligent.

Supply of Goods and Services
The supply of any goods, services, samples or advice is entirely at your Organisation’s own risk.

During the Conference

Security
No valuable items should be left unattended at your exhibition at any time and especially not overnight. No responsibility is accepted for any loss or damage to equipment and display materials.

Representatives
Anyone from your Organisation attending the conference or guests you wish to invite to the conference must register with Conference Design before the conference. An official name badge will be required to access the meeting and exhibition area.

Custom Stands
All custom stands must fit within the purchased exhibition space. Custom stands must not exceed 3.0 metres high. If you have any questions please email us a floor plan and elevations of your proposed stand.

Delegate List
Due to privacy requirements the delegate list will be supplied on the Conference App at the time of the conference and will include name, organisation and state.

Interactive Exhibitions
Whilst we encourage you to develop entertaining and interactive displays to attract delegates, please be mindful not to disturb other exhibitors or delegates.

Storage
There is limited storage space on site for exhibition equipment or packaging.

Signage at the Venue
The venue doesn’t allow any signage to be fixed to walls or other surfaces. Your signage should be free standing to allow for easy placement and should be contained with your exhibition space.

Dismantling Displays
Due to safety requirements you will not be able to dismantle your display before the published closing time.

Damage to the Venue
Your Organisation shall indemnify the Organisers from all liability for damage to the venue deemed to have been caused by your staff, contractors, agents or guests. The cost of repairs will be the sole responsibility of your Organisation.

Terms and Conditions for Sponsors and Exhibitors

Bookings & Payments

Acceptance of Terms and Conditions
Conference Design Pty Ltd, members of the Organising Committee and the Host Organisation are collectively referred to as The Organisers.

The Organisation listed on the sponsorship and exhibition application will be referred to as your Organisation or collectively as sponsors and exhibitors.

By returning a Sponsorship and Exhibition Booking Form you are accepting these terms and conditions.

Acceptance of Applications
Conference Design will issue a Tax Invoice once a Sponsorship and Exhibition application has been accepted.

Any advertising is not an offer capable of acceptance. The Organisers reserve the right to decline any sponsorship and exhibition application.

GST and AUD
All costs are inclusive of GST and listed in Australian Dollars.

Payments
Payment is required within 7 days of us issuing your Tax Invoice to confirm your application.

Sponsorship and exhibition entitlements, including the allocation of exhibition space, do not commence until payment has been received.

Cancellation of Sponsorship and Exhibition Bookings
Once a sponsorship and exhibition application has been accepted all payments are non-refundable. If you are no longer able to attend the conference please contact Conference Design to discuss your participation.

Cancellation or Postponement of the Conference
The Organisers do not accept any liability for losses incurred if the conference is cancelled or postponed due to an event that renders proceedings with the meeting inadvisable, illegal, impracticable or impossible.

If the conference is cancelled or postponed refunds will not be issued but available funds will be credited towards the rescheduled conference.

An unforeseen event could include, but is not limited to, an infectious disease outbreak; industrial disruptions; service provider failures; governmental restrictions or regulations; war or apparent act of war; terrorism or apparent act of terrorism; disaster; civil disorder, disturbance, and/or riots; curtailment, suspension or restriction on transportation; or any other emergency.

General Information

Disclaimer and Changes
Every effort has been made to present all the information accurately, however no liability is accepted for any inaccuracy and the Organisers reserve the right to change any published information.

The Organisers reserve the right to amend, update or delete sponsorship and exhibition packages and the exhibition floor plan.

Exhibition Floor Plan
The exhibition floor plan is subject to change without notice. The floor plan is not to an exact scale, but accurately represents the position and sizes of exhibition spaces.

Correspondence
When booking please appoint a single point of contact within your Organisation. All bookings will be recorded under the one name and all correspondence will be sent to this person.

Allocation of Exhibition Spaces
Conference Design will allocate exhibition spaces after taking into account each organisation’s sponsorship, the date of application, preferences, proximity to competitors and any other matters deemed relevant.

Booking online and selecting an available space is still subject to approval by Conference Design and / or the committee taking into account the issues above.

Insurance
All sponsors and exhibitors must have adequate insurance for the period of the conference, including public and products liability cover and professional indemnity insurance. We may request a certificate of currency.

Indemnity
Your Organisation shall indemnify and hold harmless the Organisers for any loss, damage to property or injury to persons suffered as a result of your participation in the conference, except where the Organisers are found to be negligent.

Supply of Goods and Services
The supply of any goods, services, samples or advice is entirely at your Organisation’s own risk.

During the Conference

Security
No valuable items should be left unattended at your exhibition at any time and especially not overnight. No responsibility is accepted for any loss or damage to equipment and display materials.

Representatives
Anyone from your Organisation attending the conference or guests you wish to invite to the conference must register with Conference Design before the conference. An official name badge will be required to access the meeting and exhibition area.

Custom Stands
All custom stands must fit within the purchased exhibition space. Custom stands must not exceed 3.0 metres high. If you have any questions please email us a floor plan and elevations of your proposed stand.

Delegate List
Due to privacy requirements the delegate list will be supplied on the Conference App at the time of the conference and will include name, organisation and state.

Interactive Exhibitions
Whilst we encourage you to develop entertaining and interactive displays to attract delegates, please be mindful not to disturb other exhibitors or delegates.

Storage
There is limited storage space on site for exhibition equipment or packaging.

Signage at the Venue
The venue doesn’t allow any signage to be fixed to walls or other surfaces. Your signage should be free standing to allow for easy placement and should be contained with your exhibition space.

Dismantling Displays
Due to safety requirements you will not be able to dismantle your display before the published closing time.

Damage to the Venue
Your Organisation shall indemnify the Organisers from all liability for damage to the venue deemed to have been caused by your staff, contractors, agents or guests. The cost of repairs will be the sole responsibility of your Organisation.

About AAPM

AAPM represents Practice Managers and the profession of practice management, and promotes professional development and a code of ethics through leadership and education.

Conference Managers

Please contact the team at Conference Design with any questions regarding the conference.
© 2016 - 2017 Conference Design Pty Ltd